Annual members' meeting
A homeowners' association must hold a meeting of its members each year for the transaction of any and all proper business, at a time, date, and place stated in or fixed under the bylaws. Written notice of the annual meeting must be mailed, delivered, or electronically transmitted to the members not less than 14 days before the meeting, and an affidavit of that notice is filed among the official records.
What to keep on file
- Notice of the annual members' meeting
- Affidavit of mailing/notice
- Meeting minutes
The exact date depends on your association's facts, such as your building age, unit count, and board dates. Run the free assessment to see when this is due for your board, with the proof to keep.
When to bring in a professional
Ask your association attorney or licensed community association manager: When is our annual members' meeting under our bylaws, and by what date must the 14-day notice go out this year?
General information, not legal advice. Confirm with association counsel.
Common questions
Who does the annual members' meeting requirement apply to?
Every HOA, each year, with at least 14 days notice. A homeowners' association must hold a meeting of its members each year for the transaction of any and all proper business, at a time, date, and place stated in or fixed under the bylaws.
When is the annual members' meeting due?
The exact date depends on your association's facts, such as your building's age, unit count, and key board dates. Run the free assessment to see the exact date for your board, with the proof to keep.
What should our board keep on file for the annual members' meeting?
Keep Notice of the annual members' meeting, Affidavit of mailing/notice, and Meeting minutes. HOACompliant stores each in one binder, ready for a records request or a fine hearing.
Which Florida statute governs the annual members' meeting?
Fla. Stat. 720.306(2), (5). We last verified this against the primary statute on 2026-08-03.
Should our board involve a professional?
Ask your association attorney or licensed community association manager: When is our annual members' meeting under our bylaws, and by what date must the 14-day notice go out this year?
Does HOACompliant file this or confirm our board is compliant?
No. HOACompliant is record-keeping: it tracks what is due, when, and the proof to keep, each obligation cited to the governing Florida statute. It never files anything on a board's behalf, never states that a board is or is not compliant, and is not legal advice.
Answer a few factual questions and get your full cited calendar in about 5 minutes. No login to start.
Start the free assessment →