Official records website posting
An association operating a condominium with 25 or more units (excluding timeshare units) must maintain a website or downloadable mobile app with password-protected access to specified official records, in effect by January 1, 2026. Once live, each covered official record must be posted within 30 days after the association creates or receives it.
What to keep on file
- URL of the association records website/app
- Screenshot of password-protected records index
- Posting log showing records added within 30 days
The exact date depends on your association's facts, such as your building age, unit count, and board dates. Run the free assessment to see when this is due for your board, with the proof to keep.
When to bring in a professional
Ask your association counsel; records/website vendor: Does our unit count trigger the digital-records mandate, and are all required record categories posted and kept current?
General information, not legal advice. Confirm with association counsel.
Answers at a glance
Who does the official records website posting requirement apply to?
Condominium associations managing 25 or more units. An association operating a condominium with 25 or more units (excluding timeshare units) must maintain a website or downloadable mobile app with password-protected access to specified official records, in effect by January 1, 2026.
When is the official records website posting due?
The exact date depends on your association's facts, such as your building's age, unit count, and key board dates. Run the free assessment to see the exact date for your board, with the proof to keep.
What should our board keep on file for the official records website posting?
Keep URL of the association records website/app, Screenshot of password-protected records index, and Posting log showing records added within 30 days. HOACompliant stores each in one binder, ready for a records request or a fine hearing.
Which Florida statute governs the official records website posting?
Fla. Stat. 718.111(12)(g). We last verified this against the primary statute on 2026-07-22.
Should our board involve a professional?
Ask your association counsel; records/website vendor: Does our unit count trigger the digital-records mandate, and are all required record categories posted and kept current?
Does HOACompliant file this or confirm our board is compliant?
No. HOACompliant is record-keeping: it tracks what is due, when, and the proof to keep, each obligation cited to the governing Florida statute. It never files anything on a board's behalf, never states that a board is or is not compliant, and is not legal advice.
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